Villa Match
Let Us Go to Work for You
We’ll create your Special Occasion Vacation (including stunning villa, private concierge & extraordinary experiences).
Enjoy the ultimate luxury as you sit back, relax, and create cherished memories with family or friends.
“The hardest part? Leaving. Yes, there were tears. The villa was amazing—we had to restrain ourselves from jumping on the beds with glee. Our Concierge Camilla made the trip unforgettable. She somehow even orchestrated perfect weather!”
Linda & Ian W.
celebrating their 40th anniversary in Provence
Fill in your information and we’ll set up a chat time to discuss your trip. You can also write us at info@travelvillaguide.com. We recommend you start this process at least 6 months prior to your trip.
The Booking Process
01. Tell Us About Your Celebration
Fill in the form below. A villa specialist will present a selection of properties that match your desires and discuss your celebration details.
02. Choose The Perfect Villa
Once you select your ideal villa and date, your villa specialist will give you a quote and confirm availability.
03. Finalize Reservation
Review the Rental Agreement and make a 50% deposit payment to hold the dates. Make any special requests such as private chefs, personal drivers, wellness treatments, etc. Add optional Event Planning services if desired.
04. Plan Experiences
We will assign you to your local, dedicated concierge who can suggest unique experiences.
05. Ready To Go
A week or so prior to departure you’ll receive your final itinerary with all your add-ons, check-in information and contact numbers
Availability Notice
We love creating personalized, unforgettable experiences for families celebrating life’s most cherished moments.
To ensure each event receives the attention it deserves, we work with just 2-3 new clients each month.
If you’re eager to start planning your trip and have a general idea of your preferred dates, we’d love to chat.
If you’re still in the early stages of brainstorming, feel free to bookmark this page and return when your plans are more concrete.
This enables us to devote our time and expertise to designing extraordinary experiences that truly commemorate your special occasion.
“What began as an anniversary celebration became the most magical family reunion imaginable. Our concierge thought of everything—from arranging private sunset dinners to finding perfect activities for our grandkids. We’re already planning our return!”
Sarah M.
Three generations celebrating in Colorado
4 Ways We're Different
True Specialists
While others try to be everything to everyone, we focus on special event trips for families and friends.
Vetted Villas
Each villa is inspected across a rigorous 60-point checklist, from comfy beds to fast Wi-Fi to fully-equipped kitchens. We work with you one-on-one to match you with the best fit for your group and interests.
Your Personal Concierge
Your villa comes with a dedicated English-speaking local expert who can handle everything from dinner reservations to last-minute special requests – making sure everything is perfect. Especially valuable overseas.
Insider Privledges
Want to learn pasta-making from a Nonna in her centuries-old kitchen? Skip the line at the Vatican? Or have a private after-hours tour of normally crowded museums? We make the impossible possible.
“Ten magical days of our family coming together like never before. The views, the experiences, the memories… I know we’ll be talking about this for years. A bit expensive? Yes. But worth every penny – and then some!”
Michael R.
Family reunion in St. Lucia
Ready to start planning?
Fill in your information and we’ll set up a chat time to discuss your trip. You can also write us at info@travelvillaguide.com. We recommend you start this process at least 6 months prior to your trip.
Frequently Asked Questions
What age ranges are appropriate for your trips?
We’ve designed successful trips for families with toddlers to 90-year-old great-grandparents. Each villa is carefully chosen to accommodate your specific group’s mobility needs and comfort requirements.
How do you handle different ages and interests in one trip?
Picture this: While grandparents enjoy a private wine tasting on the villa terrace, parents might be taking a cooking class, and kids could be learning traditional crafts with a local artisan. We create flexible daily plans where family members can choose their perfect mix of together time and individual adventures.
What makes these truly luxury experiences?
Our definition of luxury goes beyond thread counts and infinity pools (though we ensure those details too). True luxury means:
- A villa that becomes your private sanctuary, perfectly matched to your family’s needs
- The freedom to create your own schedule, away from tourist crowds
- Space for everyone to come together or find quiet moments alone
- Access to exceptional experiences most travelers never discover
- Peace of mind knowing every detail has been thoughtfully arranged
- Most importantly: unhurried time with the people you love most
Do we really get our own personal concierge?
Absolutely – it’s standard with every booking. Your attentive and caring concierge is your local expert, there to help you navigate your travels with ease and make your stay more interesting.
Need a kid-friendly restaurant that grandmother will love too? They’ll guide you to those special spots that locals usually keep to themselves – the kind of places where they take their own friends when they visit.
Want help with transportation or translation? Looking for authentic local experiences? They handle it all. You’ll discover hidden gems that guidebooks miss, avoid overpriced tourist traps, and feel more connected to your destination – experiencing it like a welcomed guest, not an annoying tourist.
How do you choose your villas?
Out of 15 million vacation rentals online, we work with fewer than 500 properties worldwide. We start with beautiful family villas in stunning locations. Next we look for a WOW factor. Whether it’s a stunning view, unique décor, manicured gardens, gourmet kitchen, infinity pool, rare art — or a combination — we look for standout qualities.
Then each must pass an exhaustive 60-point inspection process covering everything from bed comfort to kitchen equipment to Wi-Fi strength. Including:
Location Verification
- Actual walking times to amenities
- Noise levels at different times
- Local area safety assessment
- Accuracy of “view” claims
Comfort & Quality
- Bed comfort and linen quality
- Kitchen equipment completeness & functionality
- Wi-Fi speed in all areas
- Pool temperature and maintenance
Service Standards
- Response time testing
- English-speaking staff availability
- Emergency procedures
- Local support network
Only properties that pass three rounds of quality control make it into our exclusive collection.
What kinds of exclusive experiences can you arrange?
A few recent examples:
- A private after-hours visit to the Sistine Chapel
- Helicopter flight for a quick round at an exclusive golf course
- A sunset yacht cruise with a marine biologist
- Exploring hidden Paris with a professional photographer
- Living on a working farm and participating in the olive harvest
The possibilities are endless, and every experience is tailored to your family’s interests.
What about practical matters like transportation and logistics?
While we don’t book flights, we handle everything else: private drivers, local guides, restaurant reservations, activity scheduling, and any special requirements. Your dedicated concierge is available to handle unexpected needs or last-minute changes.
Is there a minimum night requirement?
Yes. The minimum night stay will vary depending on the time of year you’re booking, the destination, and the owner. During low season, you can expect a 3-5 night minimum stay, 5-7 nights during high season, and 7-14 nights for peak holiday season.
Do you recommend travel insurance?
Absolutely – and we’ll connect you with providers who specialize in high-value villa vacations. Their comprehensive policies cover everything from trip cancellation to medical emergencies, giving you complete peace of mind.
How far in advance should we start planning?
For prime properties and peak seasons (especially summer and holidays), we recommend starting 9-12 months ahead. This ensures you get the perfect villa and allows time to arrange those special experiences that make your trip extraordinary.
What’s your cancellation policy?
We offer five levels of flexibility, from fully refundable to discounted non-refundable options. We’ll help you choose the best fit for your comfort level and always recommend cancellation insurance for any unforeseen circumstances.
Any tips for successful multi-generational travel?
After 25 years of planning family trips, here’s what works:
- Plan one special group activity each day
- Build in plenty of downtime
- Include some meals at the villa
- Keep flexible about who does what
- Create opportunities for different generations to bond one-on-one
We’ll guide you through all of this during the planning process.
What’s the investment and next steps?
Our special occasion luxury villas typically range from$1,200-$15,000 per night, depending on location, season, and number of bedrooms. Properties range from beach villas to mountain hideaways, ranches to luxury ski chalets, castles to even entire islands.
Your Villa Rental Includes:
- Personal consultation and villa matching
- Detailed planning of your custom itinerary
- Local dedicated concierge service
- Access to our network of trusted local experts
- Emergency support throughout your stay
- Priority booking for high-demand properties
- No booking fees
Ready to Start Planning?
- Fill out the brief request form above
- Schedule your personal consultation
- Receive custom villa recommendations
- Begin crafting your perfect family experience
Important: Limited Availability
To maintain our high service standards, we accept just 2-3 new clients each month. Currently scheduling consultations for trips 6+ months out.
The best villas book 9-12 months in advance for peak seasons (June-September, Christmas, New Year’s). If you’re considering a trip during these times, we recommend starting the planning process early.
Contact us at info@travelvillaguide.com or fill out the form above to begin.